ATS Migration: Everything You Need to Know

ATS Migration

Why Should You Change Your ATS?

In the thrilling world of talent acquisition, sticking to an outdated Applicant Tracking System (ATS) is a bit like using a Nokia 3310 in the age of smartphones – nostalgic, but hardly efficient. If you’re mulling over an ATS migration, it’s not just about jumping onto the next shiny new platform. The decision to change your ATS should be driven by a clear need for improved functionality, better candidate experience, and, let’s not forget, making your life easier.

You see, the right ATS isn’t just a tool; it’s your recruiting wingman. Imagine a system that understands the subtleties of your industry, whether it’s retail’s fast-paced hiring or healthcare’s need for precision. Migrating to a more fitting ATS can streamline processes, elevate candidate engagement, and, yes, make you look good in front of your bosses.

“But what about all my data?” you might ask. Fear not. ATS migration isn’t like moving houses where you inevitably lose a box or two. With meticulous planning and a sprinkle of tech wizardry, data migration can be as smooth as your favourite jazz playlist.

Teamdash should be your new ATS. Learn why.

Before the ATS Migration

Assess Your Current System

Before you start the ATS migration process, it’s essential to evaluate your current system. Ask yourself some critical questions. Is your current ATS making your work easier or harder? How well does it integrate with other tools in your tech stack? Understanding where your current system falls short is a key step in identifying what you need in a new ATS.

Define Your Dream ATS

Once you’ve identified the limitations of your current system, the next step is to outline what you’re looking for in a new ATS. This isn’t just about features; it’s about how the system aligns with your company’s operations and goals. Think about what’s important for your team: ease of use, scalability, integration capabilities. These factors will guide you in finding an ATS that not only meets your current needs but also supports your future growth.

ATS Migration steps

Conduct Market Research

With your list of requirements, start researching the options available in the market. Look for platforms that meet your criteria and offer something extra that could benefit your recruitment process. Read reviews, ask for recommendations, and explore demos or free trials to get a better sense of what each ATS offers.

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ATS Migration Steps

Data migration is a pivotal aspect of transitioning to a new ATS. It’s not just about moving data; it’s about ensuring that your valuable information is transferred accurately and efficiently. Before we delve into the various steps of ATS migration, it’s important to note that some providers, like Teamdash, offer one-click migrations for certain ATS systems. For those systems where one-click migration isn’t available yet, Teamdash will assist you throughout the entire migration process

Identify What to Migrate

Begin by determining the scope of the data migration. This typically includes candidate profiles, interview records, communication history, recruitment metrics, and other relevant data. Prioritise the data that is critical for your ongoing recruitment processes.

Map Data Fields

Once you know what data needs to be migrated, the next step is to map data fields from your old ATS to the new one. This step is crucial because data structures can vary significantly between different systems. For instance, the way your current ATS categorises candidate skills might differ from the new system. Proper mapping ensures that data lands in the right place and maintains its integrity.

Clean Up Your Data

A migration is an excellent opportunity for a data clean-up. Sift through your data and discard anything that’s outdated or irrelevant. This not only streamlines the migration process but also improves the efficiency of your new ATS.

Ensure Data Compatibility

Check with your new ATS provider to ensure that your data formats are compatible with the new system. If there are discrepancies, you might need to convert data into a compatible format before migration.

Data Security and Privacy

Data migration involves handling sensitive information. Discuss with your new ATS provider about their data security measures. Ensure that the migration process complies with data protection regulations, especially if you’re handling candidate data from various geographical locations.

Automate your GDPR compliance with Teamdash

Test Before Full Migration

Before fully committing to the migration, conduct a test run with a subset of your data. This helps identify potential issues in the data mapping or compatibility that can be addressed before the complete migration.

Applicant Tracking System Migration

Detailed Discussion with ATS Provider

Have in-depth discussions with your new ATS provider about the entire migration process. Understand the timelines, the support they will offer during the transition, and any training required for your team to adapt to the new system. Some providers such as Teamdash, make migrations really easy by being involved and helping you migrate your data to have a smooth transition.

Post-Migration Review

After the migration, review the data in the new ATS to ensure everything is in order. Check for data accuracy, integrity, and usability. This step is crucial to ensure a seamless continuation of your recruitment activities.

Finally, launch your new ATS. Keep a close eye on how it’s performing, and gather feedback from its users. Be prepared to make adjustments as needed. Remember, migrating to a new ATS is an ongoing process that might require fine-tuning to fully align with your recruitment workflow.

By following these steps, ATS migration becomes a structured and manageable process. It’s an opportunity to enhance your recruitment practices, making them more efficient and effective. And of course, if you’re looking for a seamless migration experience, Teamdash is here to help, providing support and guidance every step of the way.

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How Easy Is It to Migrate to Teamdash?

So, you’ve decided to take the leap. Welcome to the brighter side! Migrating to Teamdash is like upgrading to first class – more comfortable, more perks, and definitely more enjoyable. We offer one-click migrations for some ATSs, making it almost as easy as liking a meme.

For other systems, we roll up our sleeves and get involved in the migration process. Our team ensures your transition to Teamdash is as smooth as a well-made espresso. And let’s be honest, in the corporate world, that’s pretty much the gold standard of smooth.

We understand that each company’s needs are unique, that’s why Teamdash offers customizations galore, ensuring that your ATS fits your needs like a tailor-made suit. Applicant tracking, recruitment dashboards, social media recruitment tools – you name it, we’ve got it.

But hey, let’s not turn this into a sales pitch. You’re here for the nitty-gritty of ATS migration, not a Teamdash fanfare. Just know that if you’re looking for a system that gets you, helps you hire like a pro, and doesn’t make you want to tear your hair out, we’re here for you.

Migrate to Teamdash with one click.

The Bottom Line

ATS migration might sound about as appealing as a Monday morning meeting, but it’s a game-changer in the world of recruitment. With the right approach you’re not just changing systems; you’re upgrading your entire recruitment process.

Remember, a shiny new ATS isn’t just a tool; it’s a reflection of your company’s ambition to stay ahead of the curve. In the dynamic, ever-evolving world of talent acquisition, staying still is not an option. So, take a deep breath, choose the right partner, and make the leap to a better ATS. Your future self (and your candidates) will thank you.

To learn more about how Teamdash can ease your ATS migration journey, visit us at Teamdash. Let’s make recruitment less about the hassle and more about the triumphs, one click at a time.

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Marie Evart

Co-founder & Community Manager

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